Gift with a hidden agenda

A branch manager of a restaurant Carl put himself in a difficult position after accepted an expensive watch from his subordinate Charles for providing preferential treatment when arranging the work schedules.
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Carl, a branch manager at a restaurant, was responsible for arranging weekly work schedules for about ten employees.  His subordinate, Charles, hoped to get weekends off to spend time with his family.  However, the restaurant recently launched a popular dining promotion, and Carl planned to increase staffing on weekends to accommodate the higher customer volume.

To secure his desired weekends off, Charles devised a plan.  Knowing Carl was passionate about collecting watches, Charles gave him an expensive watch for his birthday, hoping to win his favour and receive preferential treatment in shift scheduling.  Touched by the gift, Carl made an exception and granted Charles his requested weekends off when arranging the work schedule. 

Since then, Charles frequently requested Carl to adjust the shifts so he would enjoy day off on weekends.  Carl found himself in a difficult position.  Having accepted the watch from Charles, he was unsure how to refuse his ongoing requests.

Case Analysis

Carl, as the employee of the restaurant, accepted the watch from Charles as an inducement to abuse his authority by favouring Charles when arranging the work schedule without the permission of the restaurant.  He might violate Section 9 of the Prevention of Bribery Ordinance (POBO) while Charles might also be guilty of the offence as the offeror of the bribe.

Although the watch was given to Carl on his birthday, it does not constitute a defence of offering bribes.  If Carl accepted the gift in relation to his official duty without the restaurant’s permission, he would be liable under the POBO.

As a managerial staff, Carl should act as a role model and set a good example for his subordinates.  Managerial staff should refrain from accepting advantages from their subordinates to avoid conflict of interest and any perception of bias, ensuring they can carry out their supervisory duties impartially.  Charles’s behaviour caused unfairness to other colleagues and affect staff morale.

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Bidding low

Alpha, the director of a restaurant group, relied on his engineering expert Ayden to select contractors, but Ayden exploited this trust by soliciting bribes from contractor and manipulating contract sizes to evade oversight.
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A restaurant group operated a chain of ten restaurants in Hong Kong.  The Director of the group, Alpha, was highly experienced in the food and beverage industry but was not familiar with renovation and related issues.  As a result, he relied on his staff Ayden, an expert in engineering, when selecting contractors for the company.  Ayden was authorised to approve renovation works valued up to $300,000 and contracts exceeding $300,000 would require Alpha’s endorsement.

Later, Ayden approached one of the contractors, Andy, and convinced him to offer a 5% commission on the contract price in return for providing Andy with quotation information submitted by other bidders during each quotation exercise.  With this information, Andy constantly secured the contract with the lowest bid.  Ayden also split contracts worth $300,000 or above into smaller contracts to avoid Alpha’s scrutiny.

Case Analysis

According to Section 9 of the Prevention of Bribery Ordinance (POBO), it would be an offence for Ayden, an agent of the restaurant group, without the permission of his principal, to solicit and accept rebates from Andy for providing him with quotation information submitted by other bidders.  Andy might also commit an offence as the offeror of the bribes.  Even if the contracts were not awarded to Andy in the end, once the offering and acceptance of the bribe was established, both of them would be guilty of an offence under the POBO.

Ayden intentionally split contracts to circumvent the established approval procedures, reflecting that the company had not set up an effective checks and balance system.  The company should establish an internal audit team to conduct regular and surprise checks to prevent any non-compliance and detect such irregularities at an early stage.

Additionally, a company should implement an effective quotation system to enable the selection of the most suitable contractor for each project as well as to prevent leakage of tender information.  To minimise the risk of information exposure, all received quotations should remain sealed until the official deadline for submission.  Furthermore, the opening of the quotations should involve at least two authorised persons to prevent any potential tampering with the submitted prices.

As a construction professional, Ayden should not engage in any corruption or malpractice.  Greed not only exposed him to criminal liability but also jeopardised his professional career.

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Under-the-table

Sally, a procurement officer at an airline, intentionally concealed her friendship with Susan, the owner of a cleaning service company, to help her secure contracts and suggested inflating service fees for personal gain.
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Sally worked in the procurement department of an airline company and was responsible for procuring cabin cleaning services.  Her high school friend, Susan, owned a cleaning service company that was struggling financially.  Upon learning about Susan's difficulties, Sally proactively offered to help her secure cleaning service contracts with the airline.  Sally even suggested that Susan could slightly inflate the service fees and share the excess with her as a reward for her assistance in obtaining the contracts.

According to the procurement regulations of the airline company, procurement staff members must declare any conflicts of interest with contractors.  Putting her own interest before the company, Sally decided to conceal her relationship with Susan and assist her in obtaining the procurement contract.  When submitting the conflict of interest declaration form, Sally falsely claimed she had no conflict of interest in the procurement process.

Case Analysis

Sally, a purchasing staff member of an airline company, made use of her office to ask the supplier to inflate the service fee and accepted advantages from the supplier as a reward for assisting the latter in obtaining the cleaning service contract without obtaining the approval of the airline company.  Both Sally and Susan might violate Section 9 of the Prevention of Bribery Ordinance (POBO).

By inviting Susan to submit a bid for the tendering exercise, Sally found herself in a conflict of interest situation.  Sally intentionally concealed the conflict of interest and made false statements on the conflict of interest declaration form to deceive her company, which might also commit Section 9(3) of the POBO or other fraudulent offences.  If fraudulent acts are involved to conceal conflicts for personal gain or to benefit acquaintances, it may lead to other criminal offences such as deception, fraud, false accounting, etc.

Employees must adhere to the company’s guidelines and procedures when conducting procurement and tendering exercises, including the guidelines on handling conflicts of interest.  Employees should avoid conflict of interest as far as possible and make timely declaration strictly following the internal guidelines.  Otherwise, they may violate the company’s code of conduct or internal policies.

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Christmas deal

Rachel, a customer service officer, treated her supervisor Rosanne to dinner and gifted her concert tickets to persuade her to avoid scheduling night shifts during the peak Christmas travel period.
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Rachel, a customer service officer at an airline company, was well aware that Christmas was a peak travel period and that she was likely to be assigned night shifts during the season.  Rachel then  privately treated her supervisor, Rosanne, who was responsible for arranging the staff duty roster, to dinner to pre-celebrate Christmas at a decent restaurant.

During dinner, Rachel gifted Rosanne with two concert tickets of an idol she knew Rosanne was interested in as a Christmas present, claiming these tickets were a gift from a friend.  She then asked Rosanne if she could avoid scheduling her for night shifts during Christmas when arranging the duty roster.  Rosanne felt hesitant about this, but Rachel repeatedly assured her that no one would know about their arrangement as long as they kept it as a secret.  Rachel also emphasised that concert tickets were not cash and that accepting them would not violate any laws.

Case Analysis

Concert tickets are advantages under the Prevention of Bribery Ordinance (POBO).  If Rosanne, without obtaining the permission of her airline company, accepted the concert tickets from Rachel for providing preferential treatment in arranging the duty roster, both Rosanne and Rachel might breach Section 9 of the POBO.

According to Section 19 of the POBO, trade custom or practice does not serve as a defence for the offeror and the acceptor of an advantage.  Although the tickets were gifts given to the supervisor during Christmas, this would not be a defence in court.  The court would only consider whether Rosanne obtained the approval from her principal when accepting the concert tickets.

As a managerial staff, Rosanne should not accept advantages or entertainment that are excessive or frequent from subordinates to prevent any perception of bias and to ensure she can carry out her supervisory duties impartially.

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Unexpected windfall

Owing to frequent overseas trips to source products, Queenie, a trade company owner, approached her friend Quinton, who worked as a ground staff for an airline company, hoping he could use his employee benefits to purchase cheaper tickets for her.
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Queenie owned a trading company and her frequent overseas trips to source products had made airfare a significant operational expense.  One day, she approached her friend Quinton, who worked as a ground staff for an airline company, hoping he could use his employee benefits to purchase cheaper tickets for her.  In return, she promised to pay him 30% of the price difference as commissions.

Quinton, facing financial difficulties due to failed investments, saw this as an opportunity to earn extra money and alleviate his financial pressure.  He also did not want to jeopardise his friendship with Queenie.  Quinton quickly agreed to Queenie’s request.  Subsequently, Quinton nominated Queenie as his travel companion for trips to Europe, using his employee discount to purchase multiple flight tickets for her.

Case Analysis

Airline staff should stand firm in resisting temptations.  Quinton, a staff member of an airline company, is regarded as an agent.  If he, without the permission of his principal, i.e. the airline company, accepted advantages for abusing his staff privilege of nominating Queenie as a travel companion, he might contravene Section 9 of the Prevention of Bribery Ordinance (POBO).  Queenie, who offered the advantage, might also be guilty of an offence under the POBO.  Quinton should adhere to the company guidelines regarding the nomination of travel companions and not abuse his staff privilege for personal gain.

Quinton’s illegal acts could be attributed to his investment failure and poor financial management, which made him susceptible to financial temptations.  Ultimately, he resorted to taking risks to alleviate his financial burdens.  Employees should always exercise financial prudence and avoid engaging in high-risk investments or gambling activities to prevent falling into corruption traps.

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Plan falls through

The proprietor of a forwarding company offered advantages to Patrick, a freight manager of an airfreight company, for securing cargo space during peak seasons. However, a strike broke out before Patrick took action.
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Patrick, a freight manager of an airfreight company, was responsible for handling freight reservations made by forwarding companies. He became closely acquainted with Paul, the proprietor of a forwarding company.  Paul often treated Patrick to dinners at luxurious restaurants and they sometimes spent weekends playing golf together.  Because of their close relationship, Paul was confident he could always rely on Patrick for sufficient cargo space.

About a month before the Easter holiday, Paul invited Patrick to a golf trip and covered all the expenses to win him over.  During the trip, Paul casually mentioned that he had received many forwarding orders to transport goods to Europe and expected Patrick’s “usual support” regarding allocation of cargo space.  He also hinted that he would not take Patrick’s assistance for granted and would reciprocate with a 5% rebate on the freight charges.

However, shortly after the golf trip, a labour strike occurred at several airports in Europe, and Patrick’s boss took charge of the company’s contingency plan for cargo allocation.  As a result, Patrick was unable to assist Paul.

Case Analysis

Rebates are considered advantages under the Prevention of Bribery Ordinance (POBO).  Patrick might breach Section 9 of the POBO since he accepted advantages from Paul, i.e. free golf trip and the 5% rebate of the freight charges, without obtaining permission from his principal, i.e. the airfreight company, as an inducement for reserving extra cargo space for Paul.  Paul might also breach the POBO as the offeror of the bribe.

Even though Patrick could not allocate the cargo space to Paul, the corruption offence was still pursuable under the law.  According to Section 11 of the POBO, once an agreement to offer and accept a bribe is reached, both the offeror and acceptor of the bribe shall commit an offence even if the acceptor claims that he did not actually carry out the act as agreed.

Although “entertainment” is not an “advantage” under the POBO, it can be a “sweetener” in a corrupt dealing.  Therefore, Patrick should adhere to the company’s code of conduct regarding the acceptance of entertainment from business clients.  He should also decline invitations to meals or entertainment that are excessive in nature or frequency while conducting official duties to avoid any conflict of interest.

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Customary trade practice not a defence

Bill, a regional manager of a medical equipment company, treated the supplier’s representatives with lavish entertainment and a Macao trip. To show his hospitality, he also offered them casino chips and red packets.
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Bill was the regional manager of South East Asia in a European medical equipment manufacturer. He learnt that a medical equipment supplier in Chinese Mainland was planning to set up a company in Hong Kong to conduct bilateral business by purchasing European products through the suppliers in Hong Kong and selling wheelchairs and medical equipment made in China to South East Asia.

Bill invited the supplier to Hong Kong to have a look at the latest European medical facilities and the equipment used in hospitals in Hong Kong, as well as to get familiar with the local business environment.

Upon their arrival in Hong Kong, Bill only spent half a day visiting the hospitals with the two supplier representatives, but spent a whole week treating them to lavish meals and red wine at five star hotels and restaurants. Bill also arranged a tour to Macao, including a visit to a newly opened casino. Bill gave each of them HK$10,000 worth of casino tokens to "try their luck", claiming that it was a "trade practice" to show his hospitality to their clients. He also implied that he would offer them a handsome "red packet" if they purchase the medical equipment from his company.

Case Analysis

According to the Prevention of Bribery Ordinance (POBO), free tours, “red packet” and casino tokens are all advantages. If the two representatives accepted these advantages from Bill in Hong Kong, both of them and Bill would be subject to the POBO, so that both the offeror and recipient would breach the law if they do not have the permission of their employers to receive the advantages.

They cannot use customary trade practice as an excuse because according to Section 19 of the POBO, it shall not be a defence to show that any such advantage is customary in any profession or trade, The court shall only make a judgement based on whether permission was given by the principal of the recipient.

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Hidden agenda in sponsorship

During the procurement of equipment for oculoplastics, Billy, the sales director of a potential supplier, asked Dr E, a consultant ophthalmologist in a public hospital, to comment favourably on the equipment produced by his company.
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Dr E is a consultant ophthalmologist in a public hospital who is often involved in the procurement of expensive medical equipment for his department.  The procurement department of the hospital will seek Dr E’s views while drafting the specifications and in the course of purchase.   He has a strong influence on the final selection of supplier through his assessment on the performance of the equipment.

During the procurement of equipment for oculoplastics, Billy, the sales director of a potential supplier, asked Dr E to comment favourably on the equipment produced by his company.  He proposed to pay for the passage and accommodation for Dr E to visit the company’s laboratory in New  York  and  take  the  convenience  to  attend  an  important  medical conference there.   After the trip, Dr E recommended the hospital to offer the contract to Billy’s company.

Case Analysis

Dr E would violate Section 4 of the Prevention of Bribery Ordinance as he accepted an advantage i.e. the sponsorship for visiting the company's laboratory and attending a conference without  the  permission  of  his  employer,  and  in  return  recommended  the medical  equipment  of  Billy’s  company  to  the  hospital.    Billy  would  also commit an offence of corruption for offering the bribe to Dr E.

Dr E might breach Section 15.1 of the Code of Professional Conduct issued by the Medical Council of Hong Kong (Oct 2022) which specifies that doctors should avoid accepting pecuniary inducement from commercial firms that might compromise the independent exercise of their professional judgement.

According to the Hospital Authority's (HA) guidelines on acceptance of donation and sponsorship, overseas site visit relating to the selection of medical equipment before or during tendering exercises should be funded by the HA and should not be sponsored by any of the potential vendors.  In any case, HA employees should not solicit or accept, directly or indirectly, any advantage or gift which would, or might reasonably be seen to, compromise their integrity or judgement or influence the discharge or non-discharge of their duties and responsibilities.

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Accepting rebates from diagnostic laboratories

Shortly after starting his private practice, Dr C was approached by Ms WONG, the proprietor of a medical laboratory, who requested for the referral of all his patients to her. Ms WONG suggested that an arrangement could be made for a sum to be offered to Dr C by the laboratory for each patient referred.
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Shortly after starting his private practice, Dr C was approached by Ms WONG, the proprietor of a medical laboratory, who requested for the referral of all his patients to her.   Ms WONG suggested that an arrangement could be made for a sum to be offered to Dr C by the laboratory for each patient referred.   She emphasised that it was in no way unfair to the patients since they had to do the tests somewhere in any case. She also said that a number of other doctors in the same building had already made such arrangement with her.

Prior  to  the  referral  of  patients  to  Ms  WONG‘s  laboratory, their agreement was brought to light by the nurse of Dr C’s clinic and the case was then reported to the ICAC.

Case Analysis

A principal and agent relationship exists between Dr C and his patients. As such, Dr C would breach Section 9 of the Prevention of Bribery Ordinance (POBO) by accepting rebates from Ms WONG for referring his patients to her laboratory if Dr C did not have the permission from his patients.

Although the “under-the-table” dealing was not carried out by Dr C and Ms WONG, they would still be liable to prosecution.   Under the POBO, both parties can be found guilty of an offence when the agreement on solicitation and acceptance of advantages have been reached even though the purpose of bribery has not been carried out.

Dr C might also violate Section 14.1 of the Code of Professional Conduct issued by the Medical Council of Hong Kong (Oct 2022) which prohibits doctors from receiving rebates from diagnostic laboratories for referring patients.

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Corruption in the assessment of medicine

The CEO of a pharmaceutical company offered company shares to Dr A for his assistance in writing a favorable report for a new drug…
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Dr A was a consultant of the Clinical Oncology Department in a public hospital.  His assessments of the effectiveness of medicines had a great impact on the clinical value as well as the future market value of the medicines.  Dr A attended the annual dinner of a pharmaceutical company on behalf of the hospital and met Terry, the CEO of the company.

They maintained close ties after the dinner and Terry always treated Dr A lavishly.  Lately, Terry invited Dr A to a dinner at a private club and he mentioned to Dr A that his company had recently developed a new antitumor drug, and the assessment of the effectiveness of the drug happened to be conducted by Dr A’s team.  Knowing that Dr A was responsible for the final assessment report of the drug, Terry requested Dr A to give a favourable  assessment result in the report.  Terry suggested to offer his company’s shares to Dr A in return.  Dr A found this an attractive offer as he had been planning to retire in five years.

Case Analysis

Dr A was a public servant as he is employed by a public hospital under the Hospital Authority. Terry had breached Section 4 of the Prevention of Bribery Ordinance (POBO) for offering Dr A an advantage, in the form of company shares as a return for Dr A’s favourable assessment result in the report . Dr A would also breach the POBO if he accepted the advantage without the permission from the Hospital Authority.

Although entertainment does not fall within the definition of advantage under the POBO, public servants should avoid accepting any lavish, unreasonably generous or frequent entertainment, as it may put them in an obligatory position in the discharge of official duties and compromise their impartiality or judgement.

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