Lax supervision

A proprietor of a subcontractor offered “laisee” to a site supervisor, requesting for “flexibility” in inspection and acceptance of work completed.
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Lax supervision
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A large building project developed by a public body (PB), involving five residential blocks and a commercial complex with a car park, should be completed by April 2003.   The PB awarded the project to a main contractor CK Holdings Ltd (CK) in May 2001 at $1,800 million.   Central Architects and Engineers Ltd (CAE) was appointed by the PB as the project consultant.

There were a number of sub-contractors responsible for different aspects of work for this project.   Among them, CK sub-contracted all plastering works to Diamondhead Plastering Company and CHONG was its proprietor.

Being the project consultant, CAE was responsible for monitoring and supervising the workmanship and progress of work including that for CK and its various sub-contractors.   CAE had recruited a team of five residential site supervisory staff headed by a Clerks of Works (CoW) Martin.   All of them were public servants acting as an agent for the PB in the project.

CHONG, Martin and other site supervisory staff of CAE always had dinner together and played mahjong after work.   Being a habitual gambler, Martin was in great debt and often borrowed money from his relatives and friends.

CHONG also invited Martin to Shenzhen on several occasions to have lavish meals and attend nightclubs.   CHONG paid all the bills on these occasions.   Furthermore, CHONG sometimes offered Martin loans and chips in the casinos in Macau.   Martin considered CHONG treated him well solely on friendly basis.

Shortly  after  their  visits  to  Shenzhen  and  Macau,  CHONG  went  to Martin’s site office and suggested to adopt a quicker method for laying screed. Instead of using a thorough mixture of cement, sand, aggregate and water, CHONG proposed to adopt a ‘semi-dry sand’ method in which a layer of sand was put onto a layer of cement and thereafter water was sprayed onto the layers.   Although this shortcut method of laying screed was used in some other projects, it was not allowed in this project and it was clearly stipulated in the Specifications.   Thus, Martin immediately objected to the suggestion.

On the day before Winter Solstice, CHONG approached Martin again and pleaded for relaxation on the screeding method.   He indicated that the screeding work had been behind schedule and the liquidated damage for delay was heavy.   CHONG offered a laisee packet of $50,000 to Martin claiming that it was for the forthcoming Winter Solstice and requesting for ‘flexibility’ in acceptance of work completed.  He also demanded Martin not to be too stringent when inspecting the work.   He further indicated that since he had been treating Martin well for so long it should be time for Martin to do something in return.   Finally, Martin decided to accept the bribe, accede to CHONG’s request and connive at the shortcut screeding method.

CHONG and Martin were later arrested by the ICAC and were found guilty of offences under Section 4 of the Prevention of Bribery Ordinance (POBO).

Questions

  1. How did CHONG and Martin violate the POBO?
  2. What do you think about the over-socialisation between Martin and CHONG?
  3. Is customary practice, such as giving laisees during festivals(開工利是), a defence to accept an advantage? Why?
  4. Being a habitual gambler, what is the possible risk of Martin in respect of corruption?
Case Analysis

Section 4 of the Prevention of Bribery Ordinance (POBO)

Section 4 of the POBO deals with corruption relating to public servants. Under this section, it is an offence for:

  • a public servant to solicit or accept any advantage offered as an inducement to or reward for any action or inaction in connection with the performance of his official duty; and
  • any person who offers such an advantage.

In the circumstances, CHONG offered an advantage to Martin for conniving at the shortcut screeding method. Both thus committed an offence under Section 4 of the POBO.

Over-Socialisation

The contractor and site supervisory staff work in close circles and they easily become over-socialised and develop unhealthy relationship. Gambling, lavish and frequent entertainment are conducive to corrupt activities among the parties. The acceptance of free pleasure trips is an advantage under the POBO.  Such unhealthy relationships will easily affect their ability to effectively supervise the works of the contractors. Site staff may also be “sweetened up” by the unscrupulous contractors with the lavish and excessive entertainment.

Customary Practices

Any special events or festive occasions, such as ‘Lo Pan Festival’ (魯班誕 ),  are  not  excuses  for  staff  to  accept  any  advantage  or  laisee  from contractors. As  stipulated  in  section  19  of  the  Prevention  of  Bribery Ordinance, it shall not be a defence to show that any advantage accepted is customary in any profession, trade, vocation or calling.

Gambling

Habitual gamblers and persons in debt are highly vulnerable to corruption. Loans offered by contractors to site supervisory staff are major temptations and frontline staff who are in great debt will be comparatively easier to be tempted to accept bribes.

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Administration of renovation contract in the Mainland

A project manager of a bank accepted entertainment and free trips in the Mainland from the Mainland contractor. In return, he made a recommendation to the bank’s head office in Hong Kong to accept the contractor's substandard works and employed the same contractor to renovate other branches.
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Administration of renovation contract in the Mainland
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A bank planned to renovate its branch network in Guangdong and assigned a staff to be the project manager to station in the Mainland to oversee the project. 

The Mainland contractor responsible for the renovation kept offering the project manager entertainment and free trips in the Mainland.

In the renovation of the first branch, the project manager found the workmanship and materials substandard.

The Mainland contractor then "reminded" the project manager of the entertainment and free trips provided, and further offered money to the project manager for recommending to the bank's head office in Hong Kong to continue to appoint him to renovate other Mainland branches.  Later, a colleague of the project manager who knew about the corrupt dealing blew the whistle.

Case Analysis

In this case study, the project manager, an employee (agent) of the bank (the principal), accepted an advantage from the Mainland contractor, as a reward for making a recommendation to the bank’s head office in Hong Kong to accept the contractor's substandard works and employ the same contractor to renovate other branches (an act in relation to the bank’s business and took place in Hong Kong), might contravene Section 9(1) of the Prevention of Bribery Ordinance (POBO). The Mainland contractor might also contravene Section 9(2) of the POBO for offering bribes. If any part of the act of bribery (including offering, soliciting or accepting a bribe) takes place in Hong Kong, it may still be pursued by the ICAC under the POBO.

Procurement of goods and services is one of the most corruption-prone business processes, in particular those involving high values or specialist knowledge and specialised products or services, e.g. renovation and maintenance works.

It is common for banks to send staff members to work in the Mainland office. The staff members are exposed to significant risk of temptation due to their perceived remoteness from the main office in Hong Kong and the absence of supervisory control measures. Relying on a single staff member, who is a specialist, without effective checks and balances and segregation of duties, also increases the corruption risk.

Banks should lay down guidelines for key procurement stages.  They should also assign supervisors to conduct site inspections to ensure compliance with the laid down guidelines and to detect malpractice, such as connivance of substandard performance of contractors. It is also important to circulate the staff code of conduct regularly to remind staff members to refrain from accepting frequent/lavish entertainment from contractors/suppliers which may otherwise affect one’s objective commercial judgment.  In addition, it is also advisable to communicate to suppliers/contractors, in particular non-local ones, on the bank’s policy regarding anti-bribery, acceptance of advantages/entertainment, zero tolerance to corruption and channel(s) for feedback/enquiry.

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Integrity Risk Management on Construction of Prefabricated Work outside Hong Kong (For Project Clients / Consultants)
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[EN] Guidelines on Integrity Risk Management (IRM) https://cpas.icac.hk/UPloadImages/InfoFile/cate_43/2022/b31630ef-5b57-4de9-b20c-4baf3485d2a2.pdf Same image as above [ZH-HANT] 誠信風險管理指引 https://cpas.icac.hk/UPloadImages/InfoFile/cate_43/2023/be9617f8-35a5-431d-b8a5-f1fcad0f3256.pdf Same image as above [ZH-HANS] 诚信风险管理指引 https://cpas.icac.hk/UPloadImages/InfoFile/cate_43/2023/be9617f8-35a5-431d-b8a5-f1fcad0f3256.pdf Same image as above

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Integrity Risk Management on Construction of Prefabricated Work outside Hong Kong (For Project Clients / Consultants)
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Integrity Risk Management on Construction of Prefabricated Work outside Hong Kong (For Contractors / Factory Operators)
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Construction Integrity Alert #1 - Avoiding Pitfalls of Substandard Materials
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